CDM Municipality
POSITION: ADMIN OFFICER: EXECUTIVE MAYOR’S OFFICE
DEPARTMENT: STRATEGIC EXECUTIVE MANAGEMENT SERVICES
REFERENCE NUMBER: 000223
Term (Fixed Term Contract, Linked to The Term of the Executive Mayor)
LEVEL: 06
TOTAL REMUNERATION PACKAGE: R772 017. 47
WORKSTATION: 41 BICCARD (HEAD OFFICE)
QUALIFICATION AND EXPERIENCE: Grade 12, Computer Literacy: MS Office, secretarial certificate, 1 – 3 years experience
KNOWLEDGE; SKILLS AND PERSONAL ATTRIBUTES: Planning and Organizing, High ethical standards (Honest and Integrity).
KEY PERFORMANCE AREAS: Perform specific administrative and clerical duties in order to facilitate efficient administrative support in the Office of the Executive Mayor; Check the accuracy of details recorded on documentation; Update work in progress information or data on specific applications/ system of the department; Provide accurate and efficient word processing services to the directorate on request of the direct manager including drafting, editing and proofing reports, letters and proposals on a word processing application; Format, edit, retrieve, copy and print reports, correspondence, memoranda, agendas, legal documents and other documents; File all documentations in alpha-numeric or chronological sequence and/ or retrieves files/ folders on request;
Keep an up to date and up-graded manual and electronic filing system on documents to ensure proper administration and easy access of such information whenever required; Provide support to the immediate Manager in respect of Executive Mayor mail and correspondence; Receive, record and reference all incoming mail to ensure a record of mail received; Create a distribution file for received mail so that it is forwarded to the correct person with relevant receipt details and distribution details attached. Provide administrative support to the immediate Manager in respect of sectional/divisional meetings; Perform general office support services in order to ensure efficiency and effectiveness within the department; Assist with functions associated with registry related tasks to ensure that inflow and outflow of information and documentation pertaining to the department is managed accordingly; Coordinate all arrangements for functions, events, meetings and workshops inclusive of booking venues, sending invitations and arranging equipment’s and catering requirements; Record/log Information Technology support requests from users, prioritizing urgent requests and forwarding to the Information Technology Support Officer for attention; Identify and report irregularities, unlawful conduct or breaches.
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POSITION: WHIPPERY COORDINATOR
DEPARTMENT: STRATEGIC EXECUTIVE MANAGEMENT SERVICES
REFERENCE NUMBER: 000323
Term: Fixed Contract Linked to The Term of the Chief Whip)
LEVEL: 06
TOTAL REMUNERATION PACKAGE: R772 017. 47
WORKSTATION: 41 BICCARD (HEAD OFFICE)
QUALIFICATION & EXPERIENCE: Grade 12, Computer Literacy: MS Office. Computer Literacy. 1 – 3 years working experience.
KNOWLEDGE; SKILLS AND PERSONAL ATTRIBUTES: Planning and Organizing, High ethical standards (Honest and Integrity).
KEY PERFORMANCE AREAS: Co-ordinates Political programmes in the office of the Chief Whip; Coordinate caucus meetings in liaison with Chief whip; Coordinate Chief whip’s forum; Provide protocol support during events attended by the Chief Whip; Compile reports and speaking notes for the Chief Whip; Coordinate political documentations as required by the Chief Whip; Compile reports for tabling by the Chief Whip, to internal and external political structures; Compile monthly reports for the Office of the Chief Whip; Coordinate Whippery meetings prior to the meeting of Portfolio Committees; Provide secretariat support to Chief Whip’s forum; Follow up on resolutions taken in the Chief Whip’s forum; Coordinate District Lekgotla and arrange study groups.
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POSITION: SECRETARY TO THE SPEAKER
DEPARTMENT: STRATEGIC EXECUTIVE MANAGEMENT SERVICES
REFERENCE NUMBER: 000423
Term: (Fixed Term Contract Linked To The Term Of The Speaker)
LEVEL: 09
TOTAL REMUNERATION PACKAGE: R442 158.91
WORK STATION: 41 BICCARD STREET, (HEAD OFFICE)
QUALIFICATION & EXPERIENCE: Grade 12, Computer Literacy: MS Office, secretarial certificate 1 – 3 years experience.
SKILLS, KNOWLEDGE AND ATTRIBUTES: Attention to detail, planning and organising, Communication skills, computer literacy, Time management, knowledge of office management procedures.
KEY PERFORMANCE AREAS: Ascertain that all administrative issues in the office of the Speaker are attended to; Provide secretarial services to the Speaker, Maintain the reception of the office; Maintain customer services in the Office of the Speaker; Coordinate the procurement service requests for the Office of the Speaker. Record and distribute all incoming and outgoing mail; Update the daybook. Acknowledge letters and invitations received; Maintain proper record keeping for the office; Arrange travel and accommodation for the Speaker, Councillors and Officials in the Office; Provide refreshments and stationery for the office; Maintain the diary of the Speaker. Attend to the visitors of the Speaker in line with Batho Pele Principles; Maintain cleanliness in the Office of the Speaker; Attend to the telephone calls in the office within the stipulated service standards.
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Interested candidates may either apply online on the link provided under each positions or go to www.cdm.org.za . Please ensure that all the attached documents are converted to PDF files, that is your CV, certified copies of qualifications, etc.
Enquiries should be directed to Prudence Sieda at (015) 294 1230 or Mpho Ramahlo at (015) 294 1123.
Capricorn District Municipality is committed to the achievement and maintenance of diversity and employment equity, especially in terms of race, gender, and disability. Applicants from these designated groups are encouraged to apply. CDM reserves the right to make appointments.
Shortlisted candidate will undergo screening and vetting of their qualifications.